For Manufacturers

How EPEAT Works

Manufacturers who are interested in registering their products with EPEAT must have an officer of the company sign the MSE Registry License and Subscriber Agreement. This contract is required for the brand to begin registering products in EPEAT and have them identified as “EPEAT-Registered Products.” Manufacturers must also complete a Subscriber Information Form and pay the Registry fees for the device categories in which they wish to register products (see the Fees tab for more information). The manufacturer then engages one of the certification and testing organizations that make up EPEAT’s global network of Product Registration Entities (PREs) and pays the appropriate fee for that service. After becoming a Participating Manufacturer, the brand owner will receive credentials to access the Registry and may begin making product declarations. Manufacturers should also read more about country-specific registrations and sales-reporting requirements. A downloadable explanation of this sign-up process is available here. It is also recommended that manufacturers watch this EPEAT system orientation webinar.

After completing all the required paperwork, submitting payments and engaging a PRE, manufacturers may login to the online EPEAT system to begin registering products in the appropriate device category. The PRE will carry out a comprehensive “Desk Review” process on the manufacturer’s initial registrations. During this process, the Manufacturer must answer questions about the product declaration(s) and may need to provide evidence consistent with the standard’s Verification Evidence requirements. Desk review may last several days to several months, depending on the Manufacturer’s ability to demonstrate understanding of the system requirements and ability to support the accuracy of their declarations.

When staff are confident that the declaration is sound, the registration(s) will be sent to the Market Surveillance Entity (MSE) for inclusion in the public EPEAT registry. If/when Manufacturers demonstrate their competence at making accurate declarations, they may be granted the ability to register products without prior review and approval. However, a new Desk Review is triggered each time a manufacturer claims a new criterion or registers a product in a new country, and Desk Review can be re-instituted at any time if warranted by verification failures.

PREs are responsible for ongoing verification of all products registered through their service. All Manufacturers must be prepared at any time to provide verification evidence supporting any criterion claimed in their product registrations in response to a request from PRE staff or contractors. These Qualified Verifier Trainees are available for additional support. Recycling resources are available at this page.

As soon as EPEAT has received a signed Agreement, all applicable Fees and product listings approved by the PRE, the products in question will appear in the EPEAT Registry.

Contracts

EPEAT’s MSE requires two pieces of paperwork to place conformant products on the registry: the Registry License and Subscriber Agreement, and a Subscriber Information Form. In addition, a manufacturer must have a contract in place to engage a Product Registration Entity to assist with product registration and verification. Participating Manufacturers must commit to truthful, substantiated product declarations and agree to cooperate with EPEAT’s rigorous verification processes. At any time, Participating Manufacturers must be able to supply evidence that their products meet EPEAT criteria exactly as declared.

Fees

Participating Manufacturers pay annual fees based on a sliding scale that correlates to the manufacturer’s revenue in the device category in which they wish to register products. Revenue includes sales of all products in the product group, regardless of whether they meet environmental requirements or whether a Participating Manufacturer chooses to register them with EPEAT. Fees are paid annually at the time of sign-up and on that anniversary date each year.

To join the EPEAT registry, manufacturers pay a fee to the Market Surveillance Entity (MSE), which oversees all EPEAT Registry activities. For verification and product-declaration services, manufacturers pay a separate fee to a Product Registration Entity (PRE) of their choosing. Both the registry fee and a contractual relationship with a PRE are required to become a full Participating Manufacturer and have eligible products appear on the EPEAT Registry.

Payment of the fee allows an unlimited number of product registrations in a given device category, and registrations in all countries covered by the EPEAT Registry.

The following fees will go into effect July 1, 2014:

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