Purchaser Profile

Sandia National Laboratories, US Department of Energy

Federal Government

2015 EPEAT Purchaser Award Winner – 2 Stars

Specific Language in one all computer equipment contract copied below. There are two other contracts, one for PC’s, Monitors and Servers (no imaging equipment) and the other solely for laptops.

A. GENERAL INFORMATION
In accordance with Supply Chain Management Center (SCMC) Agreement WS#####, the Contractor shall fill and deliver Just-In-Time (JIT) orders for XXXXX computers, laptops*, monitors, displays, imaging equipment, servers**, XXXXX tablets, and peripherals (memory, hard drives, cables, etc.) as defined in the most current electronic catalog. Orders for peripherals not contained in the electronic catalog may be placed as a non-catalog order.
Sandia reserves the right to procure by other means any item available for purchase through the agreement.
*All laptop requesters must complete a Business Needs Justification form prior to placing an order.
**The supplier shall enter orders for Data Storage Systems or New Server or Server Room Equipment (inclusive of disk arrays, switches, rack cooling systems, and large capacity uninterruptible power supplies) only after approval from the Data Center Consolidation team at Sandia National Laboratories.
B. REQUIREMENTS
Product Requirements
1. Sandia maintains a “Preferred Systems list for Enterprise systems. An Enterprise system is defined as a system that is usually connected to Sandia’s network, supported by the Sandia Computer Support Department and is used by an individual accessing corporate applications in the performance of their job. The “Preferred Systems” list is comprised of systems that Sandia has evaluated and approved. This approval signifies that the system will function properly in the Sandia computing environment.
2. Disablement of microphones, cameras, and Bluetooth on products purchased will be performed as requested. However, these disablements will not occur by default.
Green Requirements
All desktops, laptops, and computer monitors provided under this contract are required to have achieved Silver registration or higher under the Electronic Products Environmental Assessment Tool (EPEAT), http://www.epeat.net/. EPEAT is a procurement tool designed to help large volume purchasers evaluate, compare, and select desktop computers, laptops, and monitors based upon their environmental attributes as specified in the consensus-based IEEE Standard for the Environmental Assessment of Personal Computer Products (1680).Effective January 29, 2013, all imaging equipment shall be EPEAT Bronze or higher.
The term “imaging equipment” as used here, to include individual (desk) printers, group printers, fax machines, copiers, and other multi-function (imaging) devices.
• Power management features should be enabled by default.
• All imaging equipment supplied to SNL by vendor shall be duplex-printing capable. Additionally, duplexing should be enabled on all printers by default.
Reporting
To meet DOE requirements to report purchases of EPEAT qualified equipment, supplier agrees to furnish SNL/NM with an EPEAT specific report on a quarterly basis, upon a data request from the SNL/NM pollution prevention program. This report shall include description, quantity, unit price, extended prices and associated EPEAT rating for each model purchased that quarter. If purchases are made of non-EPEAT qualified equipment, those must also be included in the report with an indicator of “non-EPEAT”.

*EPEAT Purchasing Tier indicates how many EPEAT categories are specified in the organization's purchasing agreements