|
Model Contract Language- U.S. Federal
Government Purchasers
All Federal purchasers are encouraged to use
the contract language below, developed by the U.S. Federal
Electronics Challenge network, when referencing EPEAT.
MODEL CONTRACT LANGUAGE
Required Contract Language (Federal Acquisition
Regulation)
IEEE 1680 STANDARD FOR THE ENVIRONMENTAL
ASSESSMENT OF PERSONAL COMPUTER PRODUCTS (DEC 2007)
(a) Definitions. As used in this clause—
“Computer monitor” means a video display unit
used with a computer.
“Desktop computer” means a computer designed
for use on a desk or table.
“Notebook computer” means a portable-style or
laptop-style computer system.
“Personal computer product” means a notebook
computer, a desktop computer, or a computer monitor, and any
peripheral equipment that is integral to the operation of such
items. For example, the desktop computer together with the keyboard,
the mouse, and the power cord would be a personal computer product.
Printers, copiers, and fax machines are not included in peripheral
equipment, as used in this definition.
(b) Under this contract, the Contractor
shall deliver, furnish for Government use, or furnish for contractor
use at a Government-owned facility, only personal computer products
that at the time of submission of proposals were EPEAT Bronze
registered or higher. Bronze is the first level discussed in clause
1.4 of the IEEE 1680 Standard for the Environmental Assessment of
Personal Computer Products.
(c) For information about the standard,
see www.epeat.net.
(End
of clause)
Alternate I (Dec 2007). As prescribed in 23.706(b)(2), substitute the
following paragraph (b) for paragraph (b) of the basic clause:
(b) Under this contract, the Contractor
shall deliver, furnish for Government use, or furnish for contractor
use at a Government-owned facility, only personal computer products
that at the time of submission of proposals were EPEAT Silver
registered or higher. Silver is the second level discussed in clause
1.4 of the IEEE 1680 Standard for the Environmental Assessment of
Personal Computer Products.
Recommended
Additional Contract Language
SECTION [X], SPECIAL CONTRACT REQUIREMENTS [or
another appropriate section]
Per contract clause IEEE 1680 STANDARD FOR THE ENVIRONMENTAL
ASSESSMENT OF PERSONAL COMPUTER PRODUCTS, all computer desktops, laptops, and monitors
provided under this contract are required to be registered under the
Electronic Products Environmental Assessment Tool (EPEAT) at the
time of bid submission.
Suppliers are required to block non-EPEAT
registered products on their electronic catalogs that customers may
buy from through this contract.
Suppliers are required to provide
quarterly reports quantifying the number of EPEAT registered
products purchased under this contract. The information must be
reported in a matrix providing the following data for the current
quarter, the fiscal year, and the duration of the contract.
|
|
Unregistered
|
Bronze
|
Silver
|
Gold
|
Total
|
|
Desktops
|
|
|
|
|
|
|
Laptops
|
|
|
|
|
|
|
Monitors
|
|
|
|
|
|
REFERENCES
The
Federal Acquisition Regulations are available online from the Office
of Federal Procurement Policy, at: http://www.acqnet.gov/far/.
[ Top of Page ]
Model
Policy Language – Short Version
The
policy language below is excerpted from actual organizational
policies– it provides a useful model that can be customized to suit the
particular needs and contracting approaches of your
organization:
Short
Version1. Beginning DATE,
consistent with the environmentally preferable purchasing policy
adopted by CITY/STATE/ORG NAME, departments shall only purchase
personal computers, notebook computers and monitors that meet
at least the Electronic Product Environmental Assessment Tool (EPEAT)
[Bronze/Silver] standard, with a preference for the [Silver or Gold/Gold]
standard.
2.
For all ICT equipment not currently rated according to EPEAT
standards, such as computer servers, printers, routers,
CITY/STATE/ORG NAME’s Office of Contract Administration will propose
application of criteria to guide environmentally preferable
purchasing practices in consultation with the Chief Information
Officer (CIO). These
guidelines will seek to minimize levels of toxic components, ensure
the highest level of energy efficiency, incorporate recycled
content, facilitate end-of-life recycling, and minimize unnecessary
packaging.
3.
For product categories where an EPEAT standard is in development,
now or in future, once a product standard and registration process
is in force, all products shall meet the minimum relevant EPEAT
standard. Further consideration may be given to those products that
meet higher levels of qualification under the product registration
system.
4.
CITY/STATE/ORG NAME will develop a procedure to develop necessary
exemptions to this policy, with the goal of allowing no more than 5%
of purchase dollars in the product area(s) covered by the EPEAT
rating system to be spent on non-EPEAT-registered products. Such
exemptions may be allowed, for example, if no registered products
meet the specific performance needs of a purchaser, or if the EPEAT
registered product will not be cost-effective over the life of the
product.
[ Top of Page ]
Model
Policy Language – Detailed Version
The
policy language below is excerpted from actual organizational
policies– it provides a useful model that can be customized to suit the
particular needs and contracting approaches of your
organization:
(a)
General.
PURCHASERS must ensure that they meet at least 95 percent of their
annual acquisition requirement for electronic products with
Electronic Product Environmental Assessment Tool (EPEAT)-registered
electronic products, unless there is no EPEAT standard for such
products.
(b)
Personal
computer products.
Personal
computer products is a category of EPEAT-registered electronic
products.
(1)
The IEEE 1680 standard for personal computer
products—
(i)
Was issued by the Institute of Electrical and Electronics Engineers
on April 28, 2006;
(ii)
Is a voluntary consensus standard;
(iii)
Meets US EPA guidance on environmentally preferable products and
services; and
(iv)
Is described in more detail at http://www.epeat.net.
(2)
A list of EPEAT-registered products that meet the IEEE 1680 standard
can be found at http://www.epeat.net.
(3)
The IEEE 1680 standard sets forth required and optional criteria.
EPEAT ‘‘Bronze’’ registered products must meet all required
criteria. EPEAT ‘‘Silver’’ registered products meet all required
criteria and 50 percent of the optional criteria. EPEAT ‘‘Gold’’
registered products meet all required criteria and 75 percent of the
optional criteria. These levels are discussed at www.epeat.net.
(c)
This policy makes EPEAT Bronze registration the minimum standard
that all IT hardware purchased by ORGANIZATION must meet. All
purchasers are encouraged to make EPEAT Silver registration the
required standard for IT hardware in specific purchase contracts,
with Gold registered products preferred.
(d)
PURCHASERS/DEPARTMENTS
shall establish procedures for granting any necessary
exceptions to the requirement in paragraph (a) of this section, with
the goal that the dollar value of exceptions granted will not exceed
5 percent of the total dollar value of electronic products acquired
by the Agency/Department, for which EPEAT-registered products are
available. For example, agencies
may grant an exception if the agency determines that no EPEAT
registered product meets agency requirements, or that the EPEAT
registered product will not be cost effective over the life of the
product.
[ Top of Page ]
|
